NCRE Bylaws

ARTICLE I – Name

The name of this organization will be: National Council on Rehabilitation Education here after referred to as NCRE.

ARTICLE II – Purpose

The purpose of NCRE shall be to promote the improvement of supports and services available to individuals with disabilities and/or chronic illnesses through quality rehabilitation education and research. NCRE will emphasize best practices in education, training and the maintenance of professional standards in the field of rehabilitation by:

  1. Fostering educational and learning opportunities to enable rehabilitation educators and researchers to study, deliberate, and act upon matters affecting rehabilitation education and research with the ultimate goal of expanding quality rehabilitation services to individuals with disabilities.
  2. Developing effective communication mechanisms to support the formulation and expression of collective points of view of rehabilitation educators and researchers on issues affecting rehabilitation education and disseminating these views to service providers, related community-based programs, companies, and concerned citizens.
  3. Participating in the legislative process and encouraging constructive advocacy with related organizations and governmental bodies on matters related to rehabilitation education, consumer rights and services, and research.
  4. Supporting a comprehensive program of rehabilitation research and demonstration leading to the improvement of rehabilitation education and rehabilitation services.
  5. Working to promote the effective preparation of personnel in the field of rehabilitation and the maintenance of professional standards for both individual service providers and professional education/training programs.

ARTICLE III – Membership

NCRE shall represent institutional/ and individual rehabilitation educators, trainers, researchers, students in academic programs in rehabilitation, and others primarily concerned with the preparation and maintenance of professional standards for individuals who provide services to persons experiencing disability. The membership shall be comprised of the following categories:

  1. Institutional Membership
    1. Each rehabilitation training, research, or education program is eligible for membership in NCRE. Where an institution or agency has more than one program which is eligible, it shall be entitled to one membership.
    2. Institutional membership in NCRE shall be contingent on the timely payment of such annual membership fee as is established by the Board of Directors and as is verified by the Administrative Office.
    3. Each year the institutional representative will submit the names of faculty members associated with the institution. Faculty members listed should have a primary work assignment in rehabilitation education or research and be involved at least half time with a rehabilitation program at the institution.
  2. Individual Membership
    1. Any Individual who has an interest in rehabilitation education is eligible to become an individual member.
    2. Individual membership shall be contingent on the timely payment of an annual membership fee as determined by the Board of Directors.
    3. Members in this category may vote in elections and hold elective office.
  3. New Career Member of NCRE Membership
    1. Any individual who has an interest in rehabilitation education and is no more than two years post graduation from a doctoral or masters-levels degree is eligible to become a New Career Member.
    2. Once a student graduates, they are eligible to maintain membership as a New Career Member for two consecutive years.
    3. Post doctoral fellows are also able to maintain New Career eligibility for two consecutive years if they join during their fellowship.
    4. Membership in this category shall be contingent on the timely payment of an annual membership fee as determined by the Board of Directors.
  4. Emeritus Membership
    1. Any individual who has retired as a professional working in rehabilitation training, counseling, research, or educational program may apply for membership.
    2. Membership in this category shall be contingent on the timely payment of an annual membership fee as determined by the Board of Directors.
  5. Student Membership
    1. Any individual who is a full or part-time student in a rehabilitation training, research, or education program and whose immediate and primary career goal is rehabilitation education and/or research may apply for membership.
    2. Membership in this category shall be contingent on the timely payment of an annual membership fee as determined by the Board of Directors.

ARTICLE IV – Regions

Ten Regional divisions of NCRE shall be divided consistent with the former Office of Special Education and Rehabilitation Services of the Department of Education.

ARTICLE V – Offices

NCRE shall have a permanent registered agent and office in the State of California who will continuously maintain an office for the receipt of documents and notices. A business office for NCRE may be established in such locations as NCRE deems desirable, within or without the State of California.

ARTICLE VI – Administration

  1. A. Board of Directors
    1. The business and affairs of NCRE shall be managed by the Board of Directors. The Board of Directors shall be composed of the Representatives of each Region and the Executive Committee.
  2. The powers and responsibilities of the Board of Directors shall include:
    1. Entering into agreements and contracts.
    2.  Adopting an annual budget and establishing policies for disbursing and accounting for funds.
    3. Hearing and acting upon reports of all committees.
    4. Authorizing the appointment of special committees.
    5. Acting upon nominations of the President for standing committee assignments.
    6. Assigning functions and duties to regional members of NCRE.
    7. Establishing procedures needed to carry out the purposes of NCRE, and performing such other duties as are usually expected of executive bodies.
    8. Approving appointments of members to positions with other organizations or government agencies.
    9. Reporting to NCRE on its activities.
  3. The new members of the Board of Directors shall take office as the last item of business of the first Board of Directors meeting of the fiscal year.
  1. Executive Committee
    1. There shall be an Executive Committee composed of the immediate Past President of NCRE and the officers of NCRE.
    2. During the intervals between meetings of the Board of Directors, the Executive Committee may exercise such powers as are necessary to the ordinary course of business of NCRE, subject to such limitations as are prescribed by the Board of Directors.
  2. Officers
    1. The officers of NCRE shall be a President, a First Vice President and a Second Vice President. These officers shall also serve as Officers of the Board of Directors. Officers must be individual members of NCRE.
    2. The duties of the President shall include developing meeting agendas with the Chief Operating Officer; making timely committee appointments in consultation with the executive committee; presiding over the meetings of NCRE and its Board of Directors; supervising the work of committees; and representing NCRE wherever such official representation is needed.
    3. The First Vice President is responsible for memberships, legislation, and communication, activities, and arranging meetings with the immediate past president. He/she may be given other specific assignments of the Board of Directors.
    4. The Second Vice President, as the recording secretary, shall be responsible for keeping accurate minutes of the business meetings of NCRE and of the Board of Directors, and for transmitting copies of those minutes to the Board. The Second Vice President will coordinate task forces and annual awards, and may be given other specific assignments by the Board of Directors.
    5. The officers of NCRE shall take office as the last item of business of the first Board of Directors meeting of the fiscal year. The First Vice President will move to President; the Second Vice President will move to First Vice President.
    6. The duties of the immediate Past President shall include serving as chair of NCRE of Past Presidents, being responsible for the conduction of elections, initiating any changes in the Bylaws, arranging meetings with the First Vice President, and other specific assignments given by the Board of Directors.
  3. Vacancies
    1. When the office of the President becomes vacant, the Board of Directors shall appoint the First Vice President to fill the unexpired term. The First Vice President shall serve as President for both the unexpired term and for the next succeeding term.
    2. When the office of the First Vice President becomes vacant, the Board of Directors shall appoint the Second Vice President to fill the unexpired term. The Second Vice President shall serve as First Vice President for both the unexpired term and the succeeding term. The Board of Directors may call a special election for the office of Second Vice President, to be held in accordance with Article VII, with the exception that the nomination and election shall be held as soon as practical. The Board of Directors may leave the position vacant until the next annual election.
    3. When a Regional Representative position becomes vacant, the President shall act to fill that vacancy with an individual member from the region. The individual shall serve until the end of the term of the original representative.
  4. Terms of Office
    1. The President, First Vice President, and Second Vice President shall serve one-year terms.
    2. The First Vice President shall automatically succeed to the Presidency upon the expiration of the term of the President.
    3. The Second Vice President shall automatically succeed to the First Vice Presidency upon the expiration of the term of Second Vice President.
  5. Meeting Attendance, Resignation, and Removal
    1. Regional representatives or officers who miss two consecutive regular meetings of the Board without proper notification shall be replaced by a new representative from the region appointed by the President.
    2. Officers or Board members may resign at any time upon written notice to NCRE. Officers and Board members may be removed with or without cause by an affirmative two-thirds vote of Board members who are present and voting at a scheduled meeting of the board.

    ARTICLE VII – Meetings

    1. General Membership
      1. Unless otherwise decided by a two-thirds vote of the Board, there will be at least one annual meeting 60 days prior to the end of the fiscal year, at a time and place designated by the Board.
      2. A tentative agenda for each meeting should be provided to all members of NCRE at least 30 days prior to each meeting.
      3. Summary proceedings of each meeting will be provided to NCRE members in a timely fashion.
      4. Those members at the meeting shall constitute a quorum. At the General membership meeting, those present shall constitute a quorum.B. Board of Directors Meeting
      5. Unless otherwise decided by two thirds vote of the Board, there will be at least two regular meetings annually at a time and place designated by the Board.
      6. (2) A tentative agenda for each meeting should be provided to each member of the Board and all Committee Chairpersons. The agenda should be provided at least 30 days prior to each meeting.
      7. (3) The minutes of each meeting will be provided to each Board member. Summary proceedings of each meeting will also be provided to NCRE members in a timely manner.
      8. (4) The current edition of Robert’s Rules of Order, Newly Revised, shall govern NCRE Board meetings when such Rules of Order are applicable and consistent with the by-laws and/or special rules of NCRE. In cases where in such rules are inconsistent; the by-laws and/or special rules of NCRE will be given precedence.
      9. (5) A majority of the voting members of the board shall constitute a quorum for the transaction of business.
      10. (6) If not present on the agenda, business may not be voted on at a meeting – unless there is a 90% affirmative vote to approve consideration of a new agenda item.
      11. C. Special Meetings
      12. (1) Special meetings of the Board may be called by the President upon a petition request of the majority of the Board of Directors of NCRE.
      13. (2) The minutes of a special meeting will be provided to each member of the Board. Summary proceedings of each meeting will also be provided to NCR in a timely fashion.

        ARTICLE VIII – Nomination and Election of Officers and Board Members

        A. Nomination of Officers

        (1) Nominations may be made by any individual in good standing to the Nominating Committee. The Nominating Committee shall be composed of the Past President, who shall act as Chairperson, and two regional representatives selected by the Past President.

        (2) Insofar as possible, the Nominating Committee shall propose to the Executive Committee two or more candidates to fill each vacancy. The Committee shall determine the eligibility of nominees and ascertain their willingness to stand for office.

        (3) Recommendations for nominees may be submitted to the Nominating Committee by any individual member.

        (4) Nominees for any office of NCRE must consist of individual members in good standing.

        (5) Prior to being placed on the ballot, all nominees shall submit a written ‘Agreement to Serve if elected’.

        B. Elections of Officers

        (1) Officers of NCRE shall be elected by a mail ballot sent to each individual member of NCRE not less than ninety (90) days before the first meeting of the fiscal year. Ballots must be received by the C.O.O not more than thirty (30) days from the date on which they were sent to members.

        (2) A vacant line shall be provided under the names of the candidate or candidates for each office so that voters may write in their personal choice for the office. Write-in candidates will not be considered unless they are individual members of NCRE.

        (3) The candidate receiving a majority of votes cast shall be elected. In the event that no candidate receives a majority of the votes cast, a second election shall be held between the two candidates receiving the highest number of votes.

        C. Election of Regional Representatives

        (1) Prior to being elected, all Regional Nominees shall submit a written ‘Agreement to Serve if Elected’.

        (2) Each Region shall elect one Representative.

        (3) Each Region shall elect one Representative, who shall serve a three-year term on the Board of Directors. Terms shall be staggered over a three-year period. In the first year, representatives shall be elected from Regions I, IV, VII, and X; in the second year, representatives shall be elected from Regions II, V, and VIII; in the third year, representatives shall be elected from Regions III, VI, and IX. All representatives must be individual members of NCRE.

        (4) The C.O.O will supervise the counting of ballots. He/she will appoint no less than two unbiased individuals to count the ballots received. To certify the election results, the C.O.O will verify that each representative has received a majority of the votes cast, and forward the result to the Past President.

        (5) In an election of regional representative only individual members from the respective regions may cast one vote each.

        (6) In the event that a Region has not elected a Representative in a certified election by the conclusion of the first meeting of NCRE, the President may appoint a member from the region to serve as a Representative until a certified election has taken place.

        (7) The Past President is responsible for announcing the results of regional elections and officers in a timely fashion. The Past President will notify elected person(s) about their status, once final election results are known.

        D. Election of Student and International Representatives

        (1) Prior to being elected, all Student and International Nominees shall submit a written ‘Agreement to Serve if Elected.’

        (2) The Board of Directors shall include one Student Representative and one International Representative. The Student Representative must be a Student Member of NCRE and the International Representative must be an Individual Member.

        (3) Any member of NCRE may submit nominations for the International Representative to the Nominating Committee. Student Members of NCRE may also submit nominations for the Student Member to the Nominating Committee. The Student Representative on the Board of Directors shall be elected by a majority vote of individuals who are Student Members of NCRE. Both the Student and the International Representative have voting privileges on the Board. (4) Both International and Student Representatives serve a two- year term and are elected in alternate years.

        ARTICLE IX – Committees

        A. NCRE shall have the following standing Committees, which shall perform the following functions.

        (1) Membership – to promote membership of NCRE, develop criteria for membership, review applications for membership and determine the acceptability of such applications. The committee will work closely with the administrative office.

        (2) Research – to exercise leadership for NCRE in identifying research needs, developing research ideas, submitting grants, recommending research projects to appropriate governmental and voluntary agencies and NCRE, and endorsing research proposals prior to dissemination to the membership.

        (3) Communications – to promote communication within NCRE and between NCRE and appropriate groups in order to enhance rehabilitation education and research, and the provisions of rehabilitation services. This includes oversight of NCRE’s newsletter, webpage, listserv, and journal.

        (4) Council of Past Presidents – to assume responsibilities for current issues as delegated by the Board of Directors. NCRE is comprised of all past presidents, with the Immediate Past President serving as chair.

        (5) Awards Committee – to solicit nominations and select award recipients for NCRE awards.

        (6) By Laws Committee- to be appointed by the President for a two year term. The committee should be chaired by a member with a strong understanding of NCRE, such as a current or past officer or board member. The chair will select two additional members to serve. In accordance with established policies and procedures, the committee will review and recommend by-law changes or revisions to the Board.

        (7) Budget Committee shall be chaired by the President and comprised of the Executive Committee.

        B. All standing committee members shall be nominated by the President, subject to the confirmation of the Board of Directors, for a one year term beginning immediately following the first Board meeting of the fiscal year of NCRE. Members are eligible for reappointment.

        C. Special committees may be authorized from time to time by the President or Board of Directors. Members of such committees shall be appointed by the President with the approval of the Executive Committee.

        D. Membership on a committee is open to individual and student members of NCRE.

        E. Councils

        NCRE Councils – to promote collaboration and research in areas of special interest to the membership. The Board may approve any number of NCRE Councils. Councils will be chaired and co-chaired by an individual member of NCRE, and council members will be approved by the NCRE Board. Councils will submit a written report describing their activities at each scheduled fall and spring board meeting.

        ARTICLE X – Amendments

        A. Amendments may be proposed by the Board of Directors or Bylaws Committee and adopted by a majority of members attending a meeting or by mail or by email, provided the proposed amendments have been presented to the members at least thirty (30) days before they are to be voted upon.

        B. Amendments may be proposed by any member in good standing, referred to the Board of Directors or Bylaws committee for their review and recommendations. Voting guidelines shall be the same as previously cited in A., above.

        ARTICLE XI- Dissolution

        The assets of NCRE shall be used only for the purposes as are herein prescribed. No income of NCRE shall inure to any individual. If NCRE should ever be dissolved, its remaining assets shall be used only for such purposes and in such manner as is herein described.

Bylaw Dates

(Approved 3/15/96)

(Corrected 3/2/99)

(Amended 2/15/04)

(Drafted 11/6/09)

Amended and approved by Board on 4/6/10

Passed by membership on 9/24/10